In 2025, AV system integrators face new levels of complexity in designing, planning, and delivering reliable audio visual solutions. From boardrooms and classrooms to entertainment venues and smart buildings, precision and efficiency in system documentation are critical. For many years, SmartDraw has been one of the most popular tools for creating diagrams, rack layouts, and system schematics. However, as technology and integration needs advance, many professionals are searching for an alternative to SmartDraw that is tailored for modern AV workflows.
AV system integrators today require software that does more than just produce diagrams. They need platforms that offer industry-specific symbol libraries, automation features, cloud collaboration, and seamless integration with procurement and project management tools. Cost-effectiveness is another key factor, as teams seek tools that provide maximum value for every dollar spent.
In this blog, we will explore the best alternative to SmartDraw for AV system integrators. We will focus on platforms that offer specialized features for AV professionals, starting with XTEN-AV, which leads the list as the most powerful solution in this category.
Why AV System Integrators Need an Alternative to SmartDraw
Before we dive into specific tools, let us understand why so many AV system integrators are exploring alternatives.
1. AV-Specific Design Requirements
SmartDraw is a general-purpose diagramming tool. While it provides basic diagram templates, it lacks dedicated features for AV professionals such as AV-specific symbol libraries, auto-routing of signal paths, and integration with AV proposal systems.
2. Need for Cloud Collaboration
Modern AV projects often involve collaboration between distributed teams including designers, engineers, project managers, and clients. An alternative to SmartDraw should offer cloud-based collaboration tools for real-time updates, comments, and file sharing.
3. Integration with BOM and Project Management
System diagrams are often linked to bills of materials and project management workflows. AV system integrators want a platform that ties designs to material lists, proposals, and procurement processes.
4. Cost Considerations
AV firms, especially small to mid-size integrators, are looking for software that offers better value or a free tier with powerful features.
Best Alternative to SmartDraw for AV System Integrators
Let us explore the leading options that serve as the best alternative to SmartDraw, starting with the tool purpose-built for AV professionals.
1. XTEN-AV
XTEN-AV is the top-rated alternative to SmartDraw for AV system integrators. Unlike generic diagramming tools, XTEN-AV was created specifically to address the unique needs of AV professionals.
Key Features:
- AV-specific symbol libraries: Includes thousands of manufacturer-approved symbols for devices like mixers, amplifiers, processors, speakers, displays, and cables.
- AI-powered design: Automates repetitive tasks such as drawing signal flow diagrams and rack layouts.
- Auto-routing of signal paths: Ensures clean, professional diagrams without manual routing of every connection.
- Cloud-based collaboration: Allows teams to work on projects simultaneously, no matter where they are.
- Bill of materials integration: Generates a dynamic BOM linked directly to the diagram.
- Proposal automation: Produces detailed, branded proposals directly from your designs.
- Export formats: Supports PDF, DWG, DXF, and other industry-standard file types.
Why XTEN-AV is the best alternative to SmartDraw:
XTEN-AV combines diagramming, automation, and project management in a single platform. Its AV-specific focus means integrators can work faster and with greater accuracy. The cloud-based design and AI tools make it the most advanced choice for today’s AV professionals.
2. AutoCAD (with AV-specific libraries)
While not AV-specific by default, AutoCAD remains a popular alternative to SmartDraw for large AV integration projects where precision is key.
Key Features:
- Detailed CAD drawings with layer management and advanced annotation tools.
- Support for custom AV symbol libraries and blocks.
- Seamless integration into BIM workflows for large building projects.
- Precise scaling and dimensioning.
Pros:
- Unmatched precision for complex systems.
- Widely accepted in construction and architectural workflows.
Cons:
- Steeper learning curve.
- Higher cost, no free tier.
Best use case:
Large-scale AV installations tied to architectural and engineering plans.
3. Visio (with AV stencils)
Microsoft Visio is often used as a flexible diagramming tool and is a solid alternative to SmartDraw for integrators already in the Microsoft ecosystem.
Key Features:
- AV symbol libraries can be imported from third-party sources.
- Integration with Microsoft 365 for collaboration and storage.
- Templates for basic racks, flowcharts, and network diagrams.
Pros:
- Familiar interface for many users.
- Easy sharing through OneDrive or SharePoint.
Cons:
- Limited AV-specific features without add-ons.
- Paid software without a free plan.
Best use case:
Small to medium AV projects where integration with Microsoft tools is a priority.
4. Lucidchart
Lucidchart provides a modern, cloud-based diagramming solution with solid collaboration features. It is a versatile alternative to SmartDraw suitable for AV teams needing shared access to diagrams.
Key Features:
- Real-time multi-user editing.
- Cloud storage with version history.
- Custom shapes for AV components can be created or imported.
- Integration with Google Workspace, Slack, Jira, and other tools.
Pros:
- Intuitive interface.
- Free plan with basic functionality (limited to 3 active documents).
Cons:
- No built-in AV libraries.
- Some advanced features behind a paywall.
Best use case:
AV firms that need light diagramming and strong team collaboration tools.
5. Draw io (diagrams net)
Draw io is a powerful open-source alternative to SmartDraw that provides solid diagramming capabilities at no cost.
Key Features:
- Completely free and open source.
- Integrates with Google Drive, OneDrive, Dropbox, GitHub for cloud storage.
- Custom libraries for AV symbols can be imported.
- Offline app available for desktop use.
Pros:
- Zero cost.
- Works well for basic AV system diagrams.
Cons:
- Lacks AV-specific automation.
- Manual setup required for symbol libraries.
Best use case:
Budget-conscious teams needing simple diagrams with cloud sync.
Key Features to Look for in an Alternative to SmartDraw
When evaluating the best alternative to SmartDraw, AV system integrators should prioritize these features:
- AV-Specific Templates and Symbols
- Pre-built symbol libraries save time and reduce errors in design.
- Signal Flow and Rack Design Automation
- Look for platforms that reduce manual drawing through smart automation.
- Cloud Collaboration
- Real-time team editing and sharing improves productivity and accuracy.
- Export and Integration
- Ensure the tool supports output formats compatible with client and construction workflows.
- BOM and Proposal Generation
- Integrators benefit from tools that link diagrams to materials lists and proposals.
- Cost Effectiveness
- The best tool should deliver value while fitting your budget.
Real-World Examples of AV Integrators Using Alternatives to SmartDraw
XTEN-AV for Large AV Rollouts
A global integrator working on an international chain of corporate offices switched from SmartDraw to XTEN-AV. The AI tools cut design time by 40 percent. Cloud collaboration allowed engineers across continents to work together in real time, reducing errors and rework.
AutoCAD for Stadium AV Design
An AV integrator working on a stadium project chose AutoCAD due to its precision and integration with the architectural team’s BIM models. The custom AV symbol libraries ensured consistency across all project documents.
Draw io for Small Venue Installations
A small AV firm used Draw io with a custom symbol set for simple venue installations. Combined with Google Drive, the tool provided an efficient free solution for creating and sharing diagrams.
Summary Comparison of Top Alternatives
Conclusion
Choosing the best alternative to SmartDraw for AV system integrators comes down to understanding your specific needs. XTEN-AV stands out as the top choice because it was designed with AV professionals in mind. Its built-in templates, AI automation, and integration with proposals and BOMs make it the most comprehensive solution for integrators who want to work smarter and faster.
Other tools like AutoCAD and Visio serve well in certain contexts, especially where precision and compatibility with architectural workflows are key. Meanwhile, Lucidchart and Draw io offer cost-effective solutions for teams that prioritize collaboration and simplicity.
In 2025, AV integrators have more options than ever. By selecting the right alternative to SmartDraw, you can ensure your diagrams are not just drawings but powerful tools that support the success of your AV projects from design to delivery.